Chad Stokes Photography

Wedding Photography Contract

Primary Client’s Name ______________________________________ Date_______________________

Address__________________________________________________Telephone ________________

Spouse-t0-Be’s Name____________________________ ______________________________________

Couple’s future address (if different):


Locations for Wedding Photography

[ ] Home, address___________________________ _______Date___________ Time___________

[ ] Ceremony, address________________________ ______Date___________ Time___________

[ ] Reception, address_______________________________ Date___________ Time___________

Chad Stokes Photography requests a $100 deposit to hold the date for your wedding, to be paid at the time of signing this contract.

[ ] Photography Services Fee………………………………………………………………… $_________

[ ] Deposit ( Date paid__________________)……………………………………….…….. $__________

[ ] Other services (_second photographer___________)……………………………. $___________

Extra Charges

Overtime ………………………………………………………………………………… $________x_____

Travel…………………………………………………………………………………….. $___________

Total Due $__________

Less deposit $___________

Balance Due $_______(due on  xx/xx/xx)

*Balance does not include additional time that may be requested after the signing of this contract. Client accepts responsibility to pay for any additional time at the rate of $100 per hour.)

The parties have read both the front and back of this Agreement, agree to all its terms, and acknowledge receipt of a complete copy of the Agreement signed by both parties. Each person signing as Client below shall be fully responsible for ensuring that full payment is made pursuant to the terms of this Agreement.

Client _________________________________________________

Client _________________________________________________

Photographer Chad Stokes                       Date __________

This Agreement is subject to all the terms and conditions outlined below. 

Services Performed by Photographer:

  • The photographer will initially contact the client to discuss any questions or concerns about the services provided. Upon the booking, a complimentary engagement session will be scheduled with the client. This session will include a DVD with 20+ images, as well as 10 (5x7) luster prints of the clients choice as a gift!
  • The photographer will consult with the clients prior to the event to review any requests with regard to desired images, go over timeline for event, and if possible view the venue in advance of the event.
  • On the day of the event, the photographer will arrive at the contracted starting time, provide photography services throughout the event and conclude services at the agreed on time, unless client and photographer agree to extend services at the rate of $100/hr (charged per quarter-hour).
  • The photographer will review all images from the event and edit those that are in keeping with the highest quality and style of the photographer’s work. The photographer reserves the right to withhold any images not in keeping with her standards. Client can expect around 250 final images from a 8-hour booking.
  • Your wedding fee includes digital files at high-resolution to be hosted via online gallery for up to 1 year. Full resolution images with reprint permission and a DVD can be purchased for $250 at a later time if not selected with your package.
  • Photographer will present your digital proofs via online gallery within 180 days following your wedding, and deliver your purchased DVD within 1 week of completion of the online gallery. 
  • Chad Stokes Photography is honored to be chosen as your photographer and will strive to exceed your expectations and provide images that are pleasing to you.

Terms and Conditions 

1. Exclusive Photographer. CHAD STOKES PHOTOGRAPHY photographer(s) shall be the exclusive photographer(s) retained by the Client for the purpose of photographing the wedding. Family and friends of the Client shall be permitted to photograph the wedding as long as they shall not interfere with the Photographer’s duties and do not photograph poses arranged by the Photographer.

2. Deposit and Payment. The Client shall make a deposit to retain the Photographer to perform the services specified herein. At such time as this order is completed, the deposit shall be applied to reduce the total cost and Client shall pay the balance due. If the Client refuses delivery of the order or refuses to pay within fourteen (14) days of this order, Client shall be in default hereunder and shall pay 12% percent interest on the unpaid balance until payment is made in full.

3. Cancellation. If the Client shall cancel this Agreement forty-five (45) or more calendar days before the wedding date, any deposit paid to the Photographer(s) shall be refunded in full. If Client shall cancel within thirty days of the wedding date, the client will forfeit the full deposit.

4. Photographic Materials. All photographic materials, including but not limited to digital media storage devices, photographic files, negatives, and transparencies, shall be the exclusive property of the Photographer. The Photographer shall provide one DVD copy containing digital photograph files available to the Client. Replacement of the DVD copy will be an additional $150 after the initial DVD copy has been delivered. The files contained therein belong to the Chad Stokes Photography Photographer(s).

5. Copyright and Reproductions. The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions, except where permission is granted to Client to make reprints from the CD of images provided. Client has permission from Photographer(s) to reproduce these images in what sizes they desire with what lab they choose. The Photographer shall only make reproductions for the Client or for the Photographer’s portfolio, samples, self-promotions, entry in photographic contests or art exhibitions, editorial use, or for display within or on the outside of the Photographer’s studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client.

6. Client’s Usage. The Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions thereof by parties other than the Photographer. In particular, Client may not share unwatermarked images from your session or event with other vendors; vendors desiring images should consult the photographer for copies of images made at your event.

7. Failure to Perform. If the Photographer cannot perform this Agreement due to a fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to Photographer’s illness, then the Photographer shall return the deposit to the Client but shall have no further liability with respect to the Agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost through computer malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Photographer fails to perform for any other reason, the Photographer shall not be liable for any amount in excess of the retail value of the Client’s order.

8. Photographer. The Photographer may substitute another photographer to take the photographs in the event of Photographer’s illness or of scheduling conflicts. In the event of such substitution, Photographer warrants that the photographer taking the photographs shall be a competent professional.

9. Photographer’s Standard Price List. The charges in this Agreement are based on the Photographer’s

Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.

10. Miscellany. This Agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement.